HR Coordinator - 12 Month Contract
The Social Element, United Kingdom

Contract: 12 month fixed term contract

Working hours: 4 days a week/28 hours per week

Location: Remote (Anywhere across UK)

The Social Element

Hello! We are a leading global independent full service social media agency, founded 21 years ago. Our 260+ team members look after some of the world’s largest brands (Visa, Nissan, Dr Pepper). We pride ourselves on our ability to build strong relationships with our clients enabling us to be the voice of their brand on Social.

The Opportunity

We have an exciting opportunity for an HR Coordinator to join our People team on a 12 month fixed term contract to provide a high level of administration support to the People Division to ensure the department runs smoothly and efficiently. This role would suit an experienced person with a strong clerical, administrative or HR background looking to broaden their knowledge across a range of HR activities in a global creative industry.

We are a fast paced busy agency, so we are looking for someone who is hands on and happy to adapt to the changing needs of the business. (No day is the same here). This role will give you the chance to work on global projects, making it an exciting opportunity for someone looking to launch a career in HR.

This is a part-time fixed term contract position based from home so the ideal candidate will be based anywhere across the United Kingdom. We’re looking for someone who can work for a total of 28 hours per week across 4 days in GMT hours . We’re open to discuss preferred days.

Is this you?

Your strengths will lie in your first class admin skills, your ability to provide an efficient service to our internal and external customers and using your natural skill to build rapport with people across different levels. You pride yourself in your ability to communicate with empathy along with your process driven mind to carry out tasks.

Sound like you? We’d love to talk to you about this position!

What You’ll Do

As an HR Coordinator, you’ll be responsible for assisting and facilitating the HR processes, and to provide excellent and effective HR services to all our people in relation to onboarding and offboarding, reward, learning amp; development, employee relations and payroll for Europe and outside of North America. This role will cover the following areas:

• Making sure new starters are welcomed and settled into the business by providing a smooth onboarding process.
• Conducting induction sessions with new UK employees
• Creating new starter records across the HRIS and HR shared-drive.
• Managing references, right to work and DBS checks.
• Producing letters and documentations required for employment and contract changes (promotions, salary increase, etc)
• Keeping the HRIS up to date with any employee and freelancer information.

• Working with the US HR Assistant to produce the monthly People Team report, populating monthly statistics and ensuring completion from the rest of the team in a timely manner.
• Liaising with third party employment agencies (EOR) for contractors and freelancers based outside the UK
• Administration of the UK benefit schemes
• Partnering with the US HR Assistant to ensuring the Learning Management Platform (HowNow) is running effectively
• Administration of the annual Performance Element process: setting up new forms, sending new starters relevant information, answering queries
• Administration of the annual 360 review process: sending out comms in a timely manner to the company
• Responding to employee, contractor and freelancer queries in a timely manner.
• Involvement in People Division projects where required.
• Providing additional administrative assistance for the People Team as required

Requirements

About you

• Natural multitasker with first-class organisational skills as you’ll be juggling several administrative tasks across countries. So it’s important to prioritise your workload and manage time effectively.
• Empathic amp; clear communicator: you’ll be liaising with people at all levels and from different regions. High level of customer service and communicative skills are key in this role.
• Honesty amp; Integrity - an absolute must: Your ability to remain confidential and discreet with information that is of a

Job Rewards and Benefits