Receptionist / Office Administrator - London
Energy Aspects Ltd, United Kingdom
Job Description
Our centralised Corporate Support function plays a vital role in the seamless operation of Energy Aspects, providing support globally to our business. From Marketing and Office operations to Finance and People, this dynamic team offers a range of training and certification opportunities. They also facilitate employee-owned initiatives, ensuring daily exposure to all aspects of our rapidly-growing business, including direct interaction with senior leadership.
At Energy Aspects, we require candidates who possess versatility and the capability to navigate various disciplines, even when faced with unfamiliar challenges. You should have a professional demeanour and be comfortable interacting with senior managers and customers, both in person and over the phone. Exceptional organisational and administrative skills are essential, along with a proactive attitude and the ability to effectively manage multiple tasks simultaneously.
We are seeking an individual who is eager to make a significant impact as we embark on our journey of rapid expansion. We require someone who can bring a meticulous approach and take ownership of our processes, while also demonstrating the ability to seamlessly navigate various operational disciplines. Given the fast-paced nature of our business, flexibility, adaptability, and composure under pressure are essential qualities for success in this role.
The role necessitates a flexible approach and a strong commitment to going above and beyond the standard working hours when necessary, in order to collectively achieve our objectives. We actively encourage all team members to establish their professional standing within the industry, benefiting from the guidance of esteemed commentators in the energy sector. The ability to work autonomously, coupled with effective planning and prioritization skills, is crucial for achieving success in this position. In return for your dedication, we offer competitive remuneration, a high-performance culture that fosters growth, and engaging work that presents both challenges and excitement.
Requirements
Duties
- Registering and greeting visitors, clients and visiting employees with a friendly demeanour. Directing and announcing them appropriately to EA colleagues
- Manage the front desk and ensure a professional, tidy, and friendly environment.
- Managing and coordinating meeting room bookings, including setting up furniture and AV equipment as per meeting requirements and tidying up afterwards.
- Handling incoming phone calls, screening and forwarding them to the relevant individuals.
- Assisting in organising internal company events or meetings including the arrangement of catering services if required (including occasionally outside of core business hours)
- Vendor management who handles our refreshments and cleaning products
- Assist with budget management by tracking office supplies or maintenance expenses.Coordinate office maintenance activities such as repairs or equipment servicing when necessaryMaintain office security by overseeing the management of staff access badges
- Provide support for health and safety initiatives, ensuring that all employees adhere to established safety protocols and proceduresAct as a champion for sustainability and recycling efforts within the office, promoting environmentally responsible practicesCollaborate with cleaning staff to ensure the cleanliness and hygiene of the workplace
Requirements
About us
Founded in 2012, we are an independent research consultancy that has enjoyed phenomenal growth since our inception, and we have very ambitious plans to continue our upwards growth trajectory. We are passionately committed to providing indispensable and industry-leading short, medium and long-term analysis, and forecasts of the energy markets, that helps our clients trade, invest, finance and plan.
Energy Aspects prides itself in the quality of its work and draws on a wide range of competencies to derive its views. The company