The Finance Administrator will work alongside the Finance amp; Drug Discovery teams to carry out the day-to-day operations of Procuring chemicals, compounds amp; CRO work, ensuring all items/goods arrives on a timely manner to allow the continuous flow of scientific progress internally amp; externally. This role will also support the Purchase Ledger function using Kanbina to post invoices, so suppliers are paid on a timely basis to ensure continuity of the supply chain.
Responsibilities:
- Raising daily orders from BAI staff using JIRA requests system
- Ensuring Goods received are processed as receipted on the systems
- Preparing reports for monitoring outstanding orders and delivery timescales
- Processing all POs from JIRA PO amp; Change order requests into Netsuite accounting system ensuring information is useful to all users of data (e.g memo descriptions, coding for tax purposes and users such as project managers and budget holders)
- Adding new suppliers to the Amici ordering system and linking with Netsuite to ensure order are passed across.
- Support Drug Discovery staff ordering on Amici by using the training guides and knowledge built up.
- Support Finance on any PO Issues, for example, to clarify and resolve where values may differ from invoice values or items, understanding the coding structure to support correct reporting and analysis for monthly accounts vs budget.
- Monitor Amici spend and cost saving reports to ensure accurate.
- Purchase Ledger Invoice processing using Kanbina machine learning platform (in different currencies, VAT codes and for different legal entities within the group)
- Following up where no purchase orders are there to match off or where the value of the purchase orders does not match with the invoice value.
- Liaising with internal non finance members of the company to help with coding and approval of invoices.
- You should have some knowledge of purchasing goods, services and software contract along with solid analytical skills to make sure you’re identifying the most profitable offers.
- Ultimately, you will create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time
- Supporting DD teams with stores tracking to minimise shortages of regularly used items
We are looking for:
- Proven work experience as a Finance administrator, purchase ledger or purchasing, or similar role
- Attention to detail/high level of accuracy
- Hands-on experience with purchasing software ( NetSuite, Amici, Jira)
- Able to work well in a team and ability to work alone
- Solid analytical skills, with the ability to create financial reports and conduct cost analyses should the need arise.
- A proactive approach and desire to learn
- Flexible and adaptable