Executive Assistant to the Chief Legal Officer Chief People Officer
Charlotte Tilbury, United Kingdom
Job Description
The Executive Assistant’s primary role is to be ‘right hand person’ to the Chief Legal Officer amp; Chief People Officer. The individual must be able to understand the importance of prioritising meetings, able to manage workload and administer effective meeting cadence across the senior leadership team and external stakeholders.
The Executive Assistant will be required to support the Chief Legal Officer amp; Chief People Officer with minute taking at the relevant internal meetings. The role requires a firm understanding of the dynamics of the business and its individual departments, its priorities, people, and strategies. The ideal candidate will have excellent organisational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced, growing environment.
Role Accountabilities:
Accountable for diary and inbox management, ensuring that the Chief Legal Officer amp; Chief People Officer’s time is managed effectively by understanding daily and weekly priorities and making judgement calls on prioritisation of their appointments to maximise the reach and impact: taking a strategic approach to the use of available meeting hours, managing multiple time zones, and recommending efficiencies in meeting regularity and attendance.
- Prioritise and plan diaries/mailboxes, taking a forward-thinking approach to ensure all pre-read and meeting agenda is received in appropriate time, minutes are circulated, actions are followed-up and incoming requests are prioritised.
- Ensure the production of timely briefings, presentations, and notes to the leadership team from meetings (as appropriate)
- Manage the travel and expenses budget, including planning all international trips with regional teams and annual global team gatherings.
- Managing Team budgets, including raising the necessary POs and liaising with the Global Finance Team to ensure the timely processing of invoices.
- Undertake any other duties or projects within the nature and grade of this position as required, including occasional out of hours working.
- Assisting with external commitments when required
- Help to facilitate the feedback from employee engagement surveys in parallel with the people team and ensure it is prioritised as part of the leader’s agenda on a bi-annual basis.
- Facilitating team initiatives such as monthly team meetings, social events, team offsite days and team recognition awards
- Being a key point of contact for the direct teams if they have any queries.
Reporting Relationships:
- Ensuring there is an effective working relationship between the Executive Assistant, and the Chief Legal Officer amp; Chief People Officer whilst managing the dynamic between the two senior leaders.
- Liaise with the Executive Team, cross functional and global teams.
Requirements
- Excellent people skills and the proven acumen to handle both delicate and complex situations whilst juggling multiple responsibilities.
- Excellent written and oral communication skills
- Demonstrated ability to work in a fast-paced environment and proven ability to manage senior stakeholders.
- Demonstrated experience of dealing with highly confidential information
- Ability to balance long term projects with the urgency of immediate demands.
- Excellent workload prioritisation
- Strong presentation skills and the ability to convey complex messages succinctly and convincingly.
- Experience of giving, receiving, and acting upon constructive feedback
- Able to act with integrity
- A high degree of emotional intelligence
- Ability to work flexibly, particularly under pressure
Benefits
- Generous staff discount
- Generous product gifting
- 25 days holiday plus bank holidays
- Hybrid, flexible working
- Dog friendly office on Monday and Fridays.
- Access to Tilbury Treats - discounts on everything from gym memberships to cinema tickets.
- Other fabulous benefits such as life assurance, birthdays off work and pension contribution.
At Charlotte Tilbury, our mission is to empower everybody in the world to be the most beautiful version of themselves. We support this by encouraging and hiring people with diverse backgrounds, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.
WE WOULD LOVE TO WELCOME YOU TO OUR DREAM TEAMAPPLY TODAY!