Accounts Payable Manager - 12 Month FTC
PIC, United Kingdom
Job Description
Role purpose
This role is part of the Expense Management Team who are responsible for the Budgeting, Financial Accounting, and day to day Payment management of all expenses across the group. It is a fast-paced growing team that looks after an array of payment types and reporting to improve the expense management for the group.
The Accounts payable Manager has line management responsibility for three colleagues and is responsible for the efficient day to day running of the team. They will also be heavily involved in the month end accounting, half year and year end expense close process.
The role holder will have excellent communication skills and be able to build strong relationships with suppliers, internal budget holders and Purchase Order (PO) Champions across the Company.
Key responsibilities
- Managing the Accounts Payable team
o Ensure supplier invoices are processed in a timely manner.
o Work with PO Champions and Buyers to ensure invoices are matched to receipted POs, whilst building great working relationships.
o Ensuring timely payments to suppliers.
o Building relationships with key suppliers such as travel providers.
o Ensure suppliers are kept up to date throughout the invoicing and payment process, making sure all suppliers receive good customer service.
- Control the Accounts Payable ledger and the Accounts Receivable ledger including month end close processes. This will include working with the internal and external auditors to support control testing.
- Reporting on payment practices and key spend categories to the accountable Execs.
- Work with the training team to provide Expense training across the organisation, draft suitable handbooks and user guides and arrange Fraud training for payment approvers.
- Oversight of all bank accounts including
o Manage the relationship with the banking provider, ensuring bank mandates are up to date.
o Maintain cash flow reporting for PSC and PIC to support funding requests, and ensuring there is always sufficient funds in the accounts.
o Review of weekly cash reconciliations, making sure all necessary back-up is saved down for auditing purposes.
- Month end accounting including posting of journals in PSC along with balance sheet reconciliations.
- Become the SME on staff expenses, responsibility for ensuring the expense policy is up to date and accurate and being the main contact for employees with any expense related questions.
Requirements
Essential:
Accounts payable experience in a busy, time pressured organisation.
Approachable personable character with the ability to craft relationships with Finance team members and other colleagues across PIC.
Experience working with external suppliers or other third parties.
Experience improving processes and wiliness to try new ways of working.
Ability to work efficiently with competing deadlines and requirements.
Desirable:
Part Qualified Accountant or working toward an accountancy qualification.
Financial services / Insurance experience.
Experience of Oracle Fusion.
Previous staff management experience.
General ledger experience.
Benefits
- 28 days’ annual leave plus bank holidays
- Pension
- Insurance for Travel, Private Medical, Critical Illness, Life Assurance and Income Protection
- Save As You Earn (SAYE)
And more