JOB TITLE: HR Coordinator
REPORTING TO: HR Business Partner
LOCATION: World Business Centre (Heathrow)
HOURS: 40 hours per week
SHIFT PATTERN: Monday to Friday
SALARY: Competitive
ROLE OVERVIEW AND PURPOSE
We are looking for a dynamic, capable, driven, flexible and solutions focused individuals for the position of HR Coordinator This role will report to the HR Business Partner.
The successful candidate will be able to work in a fast-paced environment, delivering HR support to our operational teams We are looking for an efficient Human Resources Coordinator to undertake a variety of HR duties including administrative duties. You will be the main liaison between the HR team, Payroll, employees, operational managers, and the wider team ensuring smooth communication and prompt resolution of all queries. You will also support our daily working activities and assist in coordinating HR policies, processes, and relevant documents. The role exposes the applicant to data entry, onboarding processes, compliance, projects. It is a great opportunity for a person who is meticulous in accurately entering in data, excellent customer service, strong attention to detail, supporting the HR function.
KEY RESPONSIBILITIES
This description is an outline of the role, and it is expected that key task will vary.
• To administer starter/leaver processes including all documentation, contracts, offer letters,
• induction processes and exit interviews.
• Immigration Documentation checks including new starters and existing employees/employee.
• To work in partnership with HR and Payroll teams to ensure data records are consistently and accurately maintained.
• To prepare all contracts/letters for any changes to employee terms and conditions.
• To support the implementation of Oracle - HR System; to enter data and maintain these accordingly.
• To prepare, as required, management reports on employee related data to assist with the management and development of staff.
• To prepare all reference requests and liaise with external companies.
• Employee relations support.
• To provide general administration support to the HR Department as required including filing, answering the telephone, scanning, photocopying and emails.
· Respond to internal and external HR related enquiries or requests and provide assistance Redirect HR related calls or distribute correspondence to the appropriate person of the team.
· Assisting with the day-to-day operations of the HR functions and provide administrative support to the team.
· Maintain record of personnel related data/information (payroll, personal information, and reports on Excel) Issuing Contracts of Employment and variations of Employment letters Liaise with other departments or functions (payroll, benefits, recruitment etc.)
· Schedule meetings and HR Events Assist in ad-hoc HR projects (meetings, training, surveys etc.)
· Compile and update employee records Audit filing (personnel files) HR filing
· Any other duties as requested by the HR team Contacting and scheduling applicants for recruitment assessment days.
· Note taking and minuting in investigations, disciplinaries and other meetings assisting HR advisors and wider HR team with ad hoc project work.
· Providing general administrative assistance to HR Business Partner
REQUIRED SKILLS AND EXPERIENCE
• Considerable experience of Human Resources administration.
• Experience of producing accurate and complex employment/contractual documentation and correspondence.
• Good understanding of Right to Work requirements.
• Ability to provide basic advice on employment terms, conditions, policies, and procedures.
• Experience of using Oracle - HR IT System or a similar HR IT System.
• Ability to communicate effectively with internal and external contacts at all levels.
• Ability to work to work in a fast-paced environment with strict deadlines, within defined standards.
• Ability to work appropriately with confidential and sensitive information.
• Ability to undertake notes/minutes at meetings.
• Good personal organisation and a flexible approach.
• Excellent written and verbal communication skills with great attention to detail.
• A creative and decisive thinker.
• Ability to work as part of a team.
• Good Microsoft Office skills.
• Experience of using Oracle - HR IT System.
• Experience working in a Operational HR Team
Benefits
We’re proud to offer a great range of benefits including: