Procurement Assistant
Connected Places Catapult, United Kingdom
Job Description
Location - Milton Keynes (minimum of two days a week in the office. You can do more than two days if preferable)
Reporting to - Procurement and Contracts Manager
Working hours - Full time
Band - 2.3
Salary - 32,805
Contract type/duration - Fixed Term Contract - Maternity cover for 12 months
Who we are
We provide impartial ‘innovation as a service’ for public bodies, businesses, and infrastructure providers to catalyse step-change improvements in the way people live, work and travel. We connect businesses and public sector leaders to cutting-edge research to spark innovation and grow new markets. We run technology demonstrators and SME accelerators to scale new solutions that drive growth, spread prosperity, and eliminate carbon.
The Role
We are currently seeking a highly motivated and detail-oriented individual to join our team as a Procurement Assistant on a fixed term contract as maternity cover. If you are passionate about procurement, possess excellent organisational skills, and thrive in a fast-paced environment, we want to hear from you!
The primary objective of the Procurement Assistant role is to provide vital support to our Procurement team by efficiently coordinating the purchasing and delivery of goods required by our organisation. This involves ensuring cost-effectiveness, maintaining quality standards, and adhering to established policies and procedures.
Responsibilities:
The primary objectives of the Procurement and Contracts Assistant will be to support the Legal amp; Procurement team in relation to the following:
- To assist in the end to end management of the procurement process, ensuring that this process is adhered to throughout the organisation. In addition, take ownership of specific tasks within the process
- To prepare contract agreements based on standard CPC templates.
- To liaise with internal customers and suppliers on a daily basis
- To be responsible for document recording and management in order to deliver audit standard traceability and comply with document retention legislation
- To provide training on the Dynamics procurement system to relevant users within the organisation
- To gain proficiency and expertise on the eprocurement tool, including inputting and monitoring data
- Lead on reporting and documentation for the contractor process
- Responsible for setting up suppliers and associated due diligence checks
- Support on tender processes and manage the clarification and evaluation process
- Liaise with Finance Team to manage the procurement process and identify efficiencies and improvements
- Work with the Contracts amp; Procurement Manager to ensure tender and contract templates are up to date
- Ensuring an ethos of equity, inclusivity and diversity underpin your work activity, contributing to inclusive innovation across all Catapult activities
- You may be required to undertake any other reasonable duties to support the Catapult in achieving its strategic outcomes and ensure effective business operations
Requirements
Essential:
- Be able to work autonomously
- Inbox management
- Experience with an E-procurement system
- You must be well organised
- Have high levels of accuracyand numuracy
- Experience reviewing contracts
- Good organisational and time keeping
- Competent knowledge of IT packages
Desirable:
- Experience of Dynamics
- Experience using Proactis or similar
- Experience working in public sector
Benefits
- 5 weeks holiday entitlement for everyone, with pro-rata calculations for part-time employees, along with a Christmas shutdown period for additional days off.
- Competitive pension, up to 10% company contribution to help you save for your future.
- Two paid days of volunteering leave per year (pro-rata for part-time employees) to support charitable activities.
- Employee Assistance Programme (EAP) providing 24/7 confidential work/life support services to you and your immediate family members.
- Cycle to Work Scheme with bike racks and showers available, encouraging a healthy and sustainable commute.
- Cash Health Plan, offering reimbursement for a wide range of essential and everyday healthcare expenses, promoting your well-being.
- Payroll Giving scheme, allowing regular charitable contributions from pre-tax income, maximizing the impact of your donations.
- Discounts and offers from a wide varie