Payroll and Benefits Manager
Seraphine, United Kingdom
Job Description
Working pattern: This a 4 day per week position, with 2 days in the office and 2 days from home. Monday, Tuesday and Wednesday are core days, with either Thursday or Friday off.
Salary: 40k (50k FTE)
What we stand for
We are the leading scale player in a specialist market maternity and nursing wear with 20 years of experience behind us doing this and nothing but this.
But what we do at Seraphine is more than just fashion and clothes. We help women feel confident in their changing bodies and enable them to continue to express the choice and style they had prior to pregnancy and during pregnancy, whilst providing them with product innovations that make motherhood a breeze.
What we’re delivering
We are highly international (more than 2/3 of our sales are from markets outside of the UK) and highly digital we were an early embracer of eCommerce and the channel now represents 90% of our revenue. We’re also a digital marketing machine: acquiring customers profitably from first order, with more than half returning for a second order during the current pregnancy and more and more coming back to us again when the family grows further. This all contributes to market leading profit and product margins and our double-digit growth rates across the world put the rest to shame.
But we’re just getting started. With plans to significantly expand in our key markets in the next 12 months and to add more acquisition channels, we’re really in the sweet spot. We have significant momentum but we’re still small enough that you’ll see your impact every day.
Workplace and Culture
Always motivated by new innovations in technology we are a team of driven and ambitious individuals. Fuelled by the success of achieving market leading results, we place great importance on resourcefulness and dependability and encourage inquisitive questions that challenge us to see things from all perspectives.
We do what we love and push the boundaries on a daily basis you need to be excited for that. We foster the habits of go-getters and are always in search of exceptional people from various walks of life, with diverse experiences to join our team.
Responsibilities:
- End-to-end payroll processing for all Seraphine employees in partnership with the relevant payroll agencies for UK, US and France, including gathering and submitting payroll changes within deadline, ensuring changes are processed accurately and all employees are paid accurately and on time.
- Filing of supporting payroll documentation as required.
- Collaborating with agencies in both UK and Globally to ensure accurate and consistent data flow and reporting in both payroll and finance systems.
- All HMRC related payroll submissions such as P60, P45, PSA etc as well as those required in all Seraphine markets.
- Collaborating with the Finance team to prepare and post monthly journals, ensure accurate reconciliations of payroll costs and to provide information of any future expected changes
- Preparation of Maternity/Paternity/SPL payment schedules for payroll purposes, ensuring they are processed accurately and communicated clearly to the mum-to-be.
- Managing annual P11D submission (and appropriate submissions in the non-UK markets), ensuring that benefits in kind are recorded accurately.
- Managing and administering all benefits offered to Seraphine employees in all markets including ensuring all employees have all the information they require, are registered on the appropriate systems and have their queries effectively answered. This includes administering payroll related benefits such as Childcare Vouchers, Season Ticket Loans and Cycle to Work.
- Managing the pension policy, ensuring that the policy is applied accurately and all required employee and employer contributions are made accurately and on time.
- Managing the annual benefits renewal at the start of each year, which includes private medical insurance, life assurance and income protection schemes.
- Proposing, co-ordinating and managing the roll out of any changes or launches of new benefits.
- Conducting regular audits of all HR, benefits and payroll data to ensure accuracy is maintained at all times and to comply with external audits.
- Preparing annual Gender Pay Gap and Ethnicity Pay Gap reports in line with best practice methods.
- Preparing ad hoc reports and analysis as required related to payroll and benefits as required.
- Running People KPI reports on a regular and ad hoc basis .
- Responding to employee queries about their pay and resolving these effectively so that that the employee feels supported.
Requirements
- At least 2 years Payroll Manager or Payroll Supervisor experience
- Comprehensive understandin