Executive Assistant - Remote
Omnipresent, United Kingdom
Job Description
Why?
With so many companies transitioning to remote work, what we offer is more relevant than ever, and we are growing fast! We need a new Executive Assistant to support our founders and leadership team.
What?
Omnipresent is ramping up operations globally, so there couldn’t be a more exciting time to join us.
Who?
We are looking for someone who is comfortable working with the senior management team and colleagues from across the world, a proactive and creative mindset, a can-do attitude and a desire to see things get done with accurate record-keeping skills. You will be someone who is eager to continually learn, drive best practices and improve communications and processes.
The detail
About Omnipresent
Remote work is one of the great equalisers of our time, allowing people to secure employment opportunities from companies around the world, no matter where they were born or where they live.
Yet, at a time when remote work is exploding, most companies are finding it too complex, costly and time consuming to employ workers internationally. At Omnipresent, we’re cutting this complexity and providing our clients, and their remote workers, with a simplified, cost effective and legally compliant employment experience. With a network of legal entities across the world, coupled with an automation-focused tech platform, we’re building the premier global employment-as-a-service offering on the market.
Your role
The role will involve providing administrative support to the co-founders and wider management team, project management executive level activities, liaising and coordinating with senior management team members.
You will be:
- Time manage the calendars of the co-founders;
- Scheduling meetings for the co-founders
- Travel management - including flight and hotel bookings - for the founders;
- Support co-founders with ad hoc queries and tasks;
- Assisting, scoping, supporting, or managing executive level initiatives;
- Provide daily assistance to the management team, through the preparation of regularly scheduled reports, logistics, and so forth;
- Maintain administrative processes;
- Design, implement and improve processes for remote office and operations management;
- General office management duties such as event logistics (particularly our biannual company wide retreats and other travel), company swag, and other ad hoc tasks;
Requirements:
- Proven work experience or training in an office management (virtual or otherwise) or operations role in a quick growth/startup environment;
- Excellent administrative and organisational skills, attention to detail, diligence and accuracy;
- Demonstrable experience working at executive level and with senior management teams;
- Strong written and verbal communication skills;
- Working knowledge of Microsoft Office, G Suite software and back-office computer systems;
- Numerate and familiar with basic financial documentation e.g. purchase orders, invoicing, accounts, visa documents;
- Experience in a customer-services orientated environment, working with budgets, recordkeeping and inventory tracking;
- Capable of working on a number of different tasks at any one time, managing own time effectively and managing conflicting priorities;
You are the sort of person that:
- Eager to continually learn, drive best practice and improve communications, processes and templates;
- Flexible and pragmatic in relation to work practices;
- Displays initiative and is able to solve less than routine problems;
- Approachable, curious and enthusiastic with a positive and helpful attitude;
- Has an international outlook and can navigate working with a globally distributed team and multiple time zones with ease;