Executive Assistant (EA)
QuantSpark, United Kingdom
Job Description
ABOUT US:
QuantSpark is an innovative boutique strategic analytics consultancy based in London. Our hybrid team combines the best of strategy consulting, data analytics and product development to deliver creative and impactful solutions to public and private sector clients.
We go beyond the remit of traditional strategy consultancies by deploying advanced data analytics and software engineering capabilities to build bespoke tools that deliver long-lasting value the tools and solutions we create become embedded in our clients’ daily operations. Our ever-growing client base consists of FTSE 100 retailers, prestigious Private Equity houses and governments.
OVERVIEW OF ROLE:
As the Executive Assistant to our Chief Executive Officer, you will play an integral role as you leverage your high degree of confidence, integrity, and professionalism. We look for you to bring initiative and resourcefulness while you balance vital responsibilities. In this role your primary mission will be to provide best-in-class executive support which involves a wide variety of duties that are critical to ensuring smooth and seamless business processes.
KEY RESPONSIBILITIES:
- Diary Management: Work autonomously managing two busy, ever changing diaries, planning strategically and prioritising where necessary.
- Inbox Management: Manage the CEOs email account, providing a discreet and effective service, identifying urgent correspondence, and responding on behalf of the CEO when required.
- Travel Arrangements: Responsible for organising CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses on return.
- Project Management: Providing insightful thought-partnering to the CEO on activities related to the day-to-day operations of the organisation.
- Stakeholder Management: Maintain healthy relationships with all key stakeholders, analysing business departmental relationships and providing feedback to upper management on what is and is not working.
- Office Management: Ensuring the smooth running of our office in Old Street. On-boarding new starters, ordering supplies, office lease management / facilities maintenance and any other ad-hoc duties as required.
Requirements
Qualifications and Experience
- At least 5 years’ experience supporting at CSuite
- Bachelor’s degree or equivalent
- Advanced Microsoft Office skills
- Proficient with GSuite, Slack, Trello
- Well versed in CSuite terminology
Skills, Knowledge and Abilities
- Strong organizational, project management and proactive problem-solving skills with impeccable multi-tasking abilities
- Self-starter with ability to work well independently and as part of a team
- Strong interpersonal skills: you have a thick skin yet are personable and calm with a can-do attitude
- Ability to adapt to ever-changing business requirements
- Able to effectively prioritize conflicting needs, resolve issues expediently and uphold a strict level of confidentiality
- Detail oriented with an eye for balancing efficiency with effectiveness
- Strong ability to be adaptable and work independently
- Exercises good judgement in a variety of situations
Benefits
- Cycle to work scheme plus various discounts including on gyms and cinema tickets
- Private health insurance with Vitality
- Pension contribution scheme
- Cycle to work scheme
- Top-notch kit with high-end Mac’s standard for everyone
- Virtual and in-person socials, dinners and yoga
- Flexible working arrangements with work abroad holiday
- 25 days holiday on top of bank holidays
- Working with a great team of enthusiastic, entrepreneurial, and driven colleagues
QuantSpark is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.