Haines Watts is a Top 15 firm of chartered accountants who specialise in advising and supporting business owners. They support over 35,000 companies and business owners around the UK, which gives their clients access to a huge amount of business expertise and knowledge. Their fresh thinking and practical business approach underpin our values.
Haines Watts are looking for a part time Office Administrator to join their current team, this must include a full day on a Friday.
Overall Purpose
Supporting the Office Manager in all aspects of the control and running of the office administration systems.
Key Responsibilities
- Supporting the Office Manager in ensuring that the standard HWCA office procedures are applied to the office and are working correctly, Health amp; Safety annual audit and ongoing annual procedures.
- Project Management and Coordination is essential along with the ability to troubleshoot and problem solve.
- Assisting clients in directing queries to the appropriate resource within the office.
- Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.
- Assisting with all the data processing, printing and postal functions including sorting, distributing, responding and drafting responses to incoming mail in a timely and efficient manner.
- Supporting with presentations, reports, emails and letters.
- Setting up meetings as appropriate and maintaining good communications.
- Provide a high quality secretarial and organisational support service including effective electronic diary management, assessing priority of appointments and reallocation as necessary.
- Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up and organising of refreshments.
- Making travel arrangements, booking accommodation and processing claims for expenses.
- Supporting with the recruitment, training and supervision of staff in the department.
- Supporting with daily banking and petty cash responsibility.
- Supporting with checking and approval of monthly expenses, weekly timesheet and printing and despatch of monthly bills.
- Setting up of new clients, checking paperwork complies with HW and money laundering procedures for sign off by MLO.
- Authorised ordering of office consumables.
- Organising and maintaining effective filing systems.
- Providing high quality and professional front of house duties to visitors.
- Cover of all other general administrative duties when necessary.
Requirements
Their kind of person
- Excellent team working skills with the ability to work collaboratively and co- operatively with colleagues on all levels.
- Ability to organise and plan own workload, make decisions and priorities.
- Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external.
- Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely written meeting minutes.
- Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
- Demonstration of the ability to work under sustained pressure and able to meet deadlines.
- A flexible, pro-active approach to work including the ability to prioritise and re- prioritise to achieve successful outcomes.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
- Takes responsibility for the role and makes improvements when needed.
Benefits
25 days annual leave plus Bank Holidays
Parking On-Site