Team Personal Assistant (PA)
Swytch Technology, United Kingdom
Job Description
Swytch is changing the way we move. We fundamentally believe that transport shouldn't cost the Earth - so we've made it our mission to make electric transport accessible to everybody.
Since launching in 2017 we have reached over 40,000 customers, across 50 countries who have collectively ridden over 10 million miles! Since then, we have raised over 5m to scale our operations and supercharge our product development.
Founded by Engineers and cycling enthusiasts Oliver Montague and Dmitro Khroma, Swytch is a close-knit team dedicated to creating low carbon transport solutions which are fun to use and good for the planet. We’re now growing our team to keep up with the unprecedented demand for our technology. Join us and to be part of the electric transport revolution.
Check out our last Indiegogo Campaign - https://youtu.be/RGCNW2KOtIE.
The Team
This PA role is stand alone in nature but sits within the People team, reporting into the Chief People Officer. The People team, led by our CPO, includes a Talent Acquisition Lead and People Advisor, as well as our Head of IT. We support our ever growing number of Swytch employees (currently at 70 heads and counting). We are there to make sure our teams are successful and driven to deliver and develop!
The Role
As the Team PA at Swytch Technology, you will take responsibility for administrative support across our C-suite including our CEO, CTO, CPO, CManufacturingO, CFO and CMO. You will also be involved in office management/admin, ad-hoc projects and supporting on People activities where required. It’s an exciting, busy and varied role.
We are looking for a self driven, organised, technologically savvy, efficient and positive individual that can integrate across our senior leadership team, to drive efficiency across key people and projects at Swytch.
Our core values are Own, Optimise and be Open, and they are essential in this role. We expect this individual to be an example of all three; working with autonomy, continuously looking for improvement and efficiency while maintaining clear and excellent communication.
Responsibilities
C Suite Support
- Supporting our CEO, CTO, CmanO and CPO with diary and email management, key projects, research tasks, and any general support tasks.
- Project coordination, mainly supporting the CEO, CTO and CPO in projects. Often taking ownership of key business improvement projects.
- Sense, grammar and spelling checking key documents/presentations
- Coordinating key departmental meetings; booking meeting rooms, and taking minutes where relevant. Including arranging and attending board and management meetings.
- Investor and Chair liaison, board pack preparations, board meeting minute taking, any ad hoc tasks in relation to our investors required by the CEO or Chairperson.
People Team Support
- Onboarding of new starters, setting up induction meetings to ensure every new starter has a great first experience of Swytch!
- Manage Swytch EAP, Life Insurance and Mental Health First Aid suppliers. Supporting our team members with their benefits and providing insight across the business of each benefit.
- Assisting with planning, booking and execution of Swytch whole company, in-person events twice a year.
- Facilities assistant and office management
- Plus wider tasks that may arise outside of the above.
- Become an expert in our People tech platforms
Wider Susiness Support
- Organising any travel and accommodation for the business
- Liaising with service team to provide physical office needs
- Involvement in organising social events, graduate days, team or all-company meetings
- Office or rental contracts including lease, cleaners, cost tracking
There are always other tasks that arise!
Requirements
Requirements
- Prior experience as a Senior Team Secretary / Personal Assistant to Leadership levels in a business setting.
- Extensive experience in diary and calendar management.
- Excellent written and verbal communication skills.
- Great team player, able to align with Swytch values driven by the People Team.
- Able to multi-task, work autonomously and prioritise own and others workload.
- Comfortable supporting on new projects driven by senior leadership.
- Excellent minute taking.
- Well organised and excellent attention to detail.
- Advanced IT Skills and generally tech ‘savvy’, happy to learn new platforms.
- You may have also worked in a scaling startup environment before.
In addition to the learnt skills, we have three core values at Swytch. We are looking for individuals who exhibit these behavi